Thoughts on Meetings

When in doubt, don’t call a meeting.

Agendas

Meeting Recorder for Windows

XemiComputers Minutes Of Meeting Recorder
This program allows you to take meeting minutes through recording discussion and adding text summaries.The audio recorder built in the program saves each new recording as a separate section and offers real-time OGG audio compression and voice operated recording mode.It also features transcription playback mode, audio editor for making cut-outs, Exact [...]

Tips

Stand-up Meeting

The daily stand-up meeting (also known as a “daily scrum”, a “daily huddle”, a “morning roll-call”, etc.) is simple to describe: the whole team meets every day for a quick status update.  We stand up to keep the meeting [...]

Articles

9 Tips for Meetings

1. Make people show up on time

2. Always have an agenda

3. Invite the right people

4. Use email effectively – Don’t have a meeting for something that can be better communicated via email. If you just need to distribute facts, use email.

5. Use meetings to argue

6. Record your decisions

7. Kill the Powerpoints

8. Get everyone talking

9. [...]

Tips

More General Tips

1. Decide why you want to have a meeting. What is the purpose of the meeting? What are you trying to accomplish, address, or resolve?

2. If you determine that a meeting is necessary, develop and share an agenda with those who will be attending the meeting at least one week in advance.

3. The person who [...]

Large Meeting (50+)

Using the Mobile Phone for Large Meetings

One potentially powerful interactive tool for meetings is the the mobile phone. With phones like the iPhone and Blackberry, among others, the meeting attendee can either use Twitter or Texting to communicate to the facilitator, a presenter or even each other. The phone can be used to take “straw polls” or sending “tweet” [...]

Controlling the Meeting

Using the Parking Lot

In meetings, keeping a list we call the “parking lot” is a fairly standard practice. As the discussion unfolds, we “park” there any items that arise that aren’t on the agenda, but which we believe could be important someday soon. Here are some tips for making your parking lot process more effective. 

General Keys

Ensure Equal Contribution

Provide an opportunity for everyone in the meeting to contribute to the meeting. This means that when there is an agenda item that calls to have the group generate ideas make sure everyone’s ideas are heard. When you discuss an issue, everyone gets a say. That way, when you make decisions, you’ll tap into the [...]

General Keys

Recognize introverts and extroverts.

In meetings include processes that focus on both introverted approaches (“alone time” for generating ideas) and extroverted approaches (“group time” for generating ideas). Some people think more effectively by themselves with no distractions, and some like the stimulation of other people. Most of us need both.

General Keys

The Importance of Purpose

The single most important thing to prepare for a meeting to be absolutely clear about the purpose of the meeting. There are two level of purpose to consider:  The first is what you intend to accomplish in the meeting, and the other, higher level, is the reason to behind what you wish to [...]

Articles

Slide Show on Effective Meetings

People don’t take meetings seriously Solution: Adopt a mindset among all participants that meetings are real work. You have to make your meetings “uptime” rather than “downtime.”

Example: Put a poster on the wall of every conference room with a series of simple questions about the meetings to act as a visual reminder: Do you know [...]